Your company.
Every side of it, together.
Digital business cards, email signatures, the customer directory, internal communication, workplace services and HR tasks in one app. Enter an employee's details once; the card, the signature and the wallet pass update at the same time.
No credit card · On your own server or in the cloud · 9 languages
Works with the tools
you already use.
Less sprawl.
More working together.
Every module uses the same employee and customer records. Switch on only what you need; the rest stays out of sight.
Everyone's card and signature, in your brand
- Digital business card with QR code, vCard and a self-updating Apple and Google Wallet pass.
- Email signatures written centrally to Gmail, Zoho and Yandex; added by a server rule in Microsoft 365.
- Identity kit: meeting backgrounds, lock screens, LinkedIn covers and print-ready business cards.
- When someone leaves, the QR code on their printed card points to the colleague covering for them.
Every card collected stays with the company
- Add contacts with AI from a business card, a trade-show badge, a QR code or an email signature.
- A duplicate-free company catalogue that shows who on the team knows each contact.
- Alerts when a customer changes job or company, or when nobody has been in touch for a while.
- Send contacts to HubSpot, Salesforce, Dynamics 365, Zoho CRM, Pipedrive, Bitrix24 and Odoo.
Announcements, wiki and team on one board
- Targeted announcements, policies with read confirmation, surveys and anonymous pulse checks.
- A wiki with "Ask the wiki": AI answers that show their sources.
- Org chart, company directory, employee profiles and celebrations.
- Announcements and wiki articles translated into 9 languages and posted to Slack, Teams and Google Chat.
The office's daily errands, from a phone
- Meeting room and parking reservations, synced with Google Calendar.
- Visitor registration, reception screen, parcel, mail and official notice alerts.
- IT and facility requests, assets, equipment and purchase requests.
- Cafeteria menu, shuttle routes and an "I'm safe" check-in for earthquakes.
Leave, attendance, expenses and payslips with approval chains
- Leave requests and approvals; the colleague covering appears on the card and in the signature.
- Online time and attendance verified by QR code, location, Wi-Fi or photo, with timesheets.
- Expenses, advances and per diems; e-invoice QR codes and AI receipt reading.
- My payslips: payslip delivery with an acknowledgement code and archive.
Change it once.
It updates everywhere.
A new job title, a new phone number, a new role. When an employee's details change, their business card, email signature and wallet pass stay in step.
One change, updated everywhere
In real use the title comes straight from your Google or Microsoft directory; nobody types it.
From the first "hello" to the last day,
right beside your team.
Prozence runs an employee's whole journey at the company from a single record.
-
First day
Once added to the Google or Microsoft directory, the employee's card, signature and wallet pass are ready. An onboarding checklist and their equipment are waiting.
-
In the field
They scan business cards at a trade show and the contacts land in the catalogue and the CRM. The people they meet save their card with one tap.
-
At the office
They clock in from their phone, book a meeting room, register a visitor and request leave.
-
Leaving day
Their card is closed and the QR code on their printed card points to their successor. Customer records stay with the company and returned equipment is listed.
One employee record
instead of five separate tools.
Most companies buy business card, signature, intranet, attendance and helpdesk software separately, and each keeps its own employee list. Prozence brings them together in one record.
One record, the same everywhere
Title, phone and manager come from the directory; card, signature, wallet, org chart and directory update together.
Your own server or the cloud
Same product, same price. Install the WordPress plugin and the data stays in your own database.
Even leavers leave value behind
Printed QR codes point to the successor, customer cards stay with the company and the wallet pass expires.
Built for Türkiye, ready for more
KVKK and GDPR tools, attendance and timesheets, payslip delivery, e-invoice expenses and public holiday calendars.
AI assists, you decide
Card reading, summaries and enrichment arrive as suggestions; records never change without your approval.
Your brand comes first
Cards, signatures, wallet passes, the app icon and emails carry your company's name, logo and colours.
You choose
where your data lives.
Prozence comes in two forms. The price is the same for both.
On your own server
Install it as a WordPress plugin. Employee and customer data stay in your own database, and you decide which outside services to connect.
In the Prozence cloud
Nothing to install. We set up a space for your company and take care of updates and backups.
Privacy tools built in (GDPR and KVKK)
Security and privacy in detail- Versioned privacy notices and proof of consent
- Data subject request form with 30-day tracking
- Retention periods and automatic anonymisation
- Draft record of processing activities
- Per-module permissions and change logs
- Single sign-on with Google, Microsoft and SAML
Works hand in hand
with the tools you use.
The connection wizard sets up the permissions step by step and tests them with a harmless read.
Email and directory
- Google Workspace
- Microsoft 365
- Zoho Mail
- Yandex 360
- IMAP
CRM
- HubSpot
- Salesforce
- Dynamics 365
- Zoho CRM
- Pipedrive
- Bitrix24
- Odoo
Messaging and meetings
- Slack
- Microsoft Teams
- Google Chat
- Zoom
- Google Calendar
Sign-in, wallets and API
- SAML 2.0 and SCIM 2.0
- Microsoft Entra ID
- Apple and Google Wallet
- REST API and webhooks
- Make, Zapier, n8n
Clear pricing
per active employee.
Only employees with a published card count. People who have left and drafts are not billed.
Prices are per person, per month, billed annually.
Free
$0 per person / month
On WordPress, with no user limit
Business cards, directory, org chart, signature generator and basic announcements.
Plugin coming soonCards and Signatures
$3 per person / month
Sales and client-facing teams
Central signatures, Wallet, Identity Kit, card scanning, customer directory, event mode and CRM.
Try for 14 daysProfessional
$6 per person / month
The whole company
Everything: intranet, workplace services, HR tasks, mobile app and reports.
Try for 14 daysEnterprise
$9 per person / month
250 people or more, company groups
SAML and SCIM, multi-company groups, priority support, security documentation and a dedicated server.
Write to usPaid plans start at 10 people. Frontline staff without a desk or company email are $1.50 per person. 15% off above 500 people, custom quote above 1,000. Billed in Turkish lira in Türkiye; taxes not included.
Compare plans in detailFrequently asked questions
Get to know your new workspace a little better.
We don't have a WordPress site. Can we still use it?
Yes. We set up a space for your company in the Prozence cloud; there is nothing to install. Companies with a WordPress site can install the plugin on their own server if they prefer.
Do we need Google Workspace or Microsoft 365?
It works with both. Employees sign in with their work account and the directory stays in sync. Frontline staff without a company email sign in with a code sent to a personal email or phone.
What happens when the trial ends?
If you don't buy, the admin screens are locked while business cards and QR codes keep working. When you buy, you continue in the same space with your settings and data intact.
Is there a mobile app?
Today employees add the app to their phone's home screen. The iOS and Android apps are in testing and will be in the stores soon.
Can we start with business cards and signatures only?
Yes. You switch modules on one by one. Moving from Cards and Signatures to Professional keeps all your data as it is.
Can we export our data?
Yes. The customer directory, employee list and reports download as CSV and Excel. On your own server, the database is yours anyway.
Your workplace's
new common ground.
Bring your people, your brand and your daily work together. Free for 14 days, no credit card.