17. Expenses, business advances and per diem

Screenshots show the Turkish interface of Prozence with fictional "Örnek Teknoloji A.Ş." data; the English interface has the same layout.

You enter the expenses you pay for work, with their receipts, from your phone. An expense goes through the approval of your manager, additional approvers if necessary, and then accounting, and is then reimbursed to you. Before a trip you can request a business advance, and you can have your daily travel allowance (per diem (harcırah)) calculated automatically according to company policy. If your company turned it on, you also see the estimated payment date of an approved expense.

This chapter is for employees and approvers (managers). For settings, the accounting screen and exports, see 18. Expense management and accounting.

In this chapter

• My expenses box
• Adding an expense (with a receipt)
• Expense paid with a company card
• Receipt date, year warning and prior-period expense
• Adding an item without a receipt
• Adding per diem (daily travel allowance)
• Submitting an expense and warnings
• Following the status of an expense
• Seeing the estimated payment date
• Reading the reason for a rejected expense
• Correcting an expense returned for correction
• Requesting an advance (business advance)
• Requesting an exception with a reason when an advance exceeds the limit
• Offsetting expenses against an advance
• Approving expenses as an approver
• Giving exception approval as an approver

Before you start: The expense module is off by default in the company. If you do not see the My expenses box, ask your manager or your IT team. Business advances and per diem are turned on separately; if they are off, the Request advance and Add per diem buttons do not show.

My expenses box

Who: Employee · Where: My Space → My Area → My expenses (on a computer, Board → My Area)

What it does: Shows at a glance the total that waits for approval, the total to be paid to you, and your latest expenses with their statuses.

1. Tap My Space in the bottom menu and select My Area in the strip at the top; go to the My expenses box. On a computer, it is under Board → My Area. You can also get there by tapping the My expenses tile at the top of the Today screen.
2. Two totals show at the top: Awaiting approval and To be paid. If you have a business advance in approval, the Advance request (pending) total also shows; the advance is not added to the expense totals.
3. Below, your latest expenses are listed with their statuses (Draft, Awaiting manager, Ready for payment …). Each row shows the amount, the number of items, the submission date and the expense number (e.g. MS-2026-0380; for a business advance, AV-…). If your company turned on the estimated payment date, an expense that is ready for payment also shows "Estimated payment: 16 November 2026".
4. Tap an expense to open its details.
5. The buttons in the box are: Add expense, Request advance, My expenses (the full list). If you are an approver, Awaiting approval (N) also shows; if you are in accounting, Accounting and Report also show.

Tip: On a phone, you can also get to Add expense from the + button at the bottom right (see 00. Getting started). You also see all your expenses, advances and other requests in one list, with the "who has it now" information, in My requests (see 06. Board and intranet).

Adding an expense (with a receipt)

Who: Employee · Where: My expenses → Add expense

What it does: Collects the expenses you paid for a job (one or more receipts) in one expense.

1. Tap Add expense.
2. Write a Title (e.g. "October — İzmir fair").
3. Fill in the Why was it spent? (reason) field. The reason is mandatory; the approvers see it.
4. If the expense belongs to a project, select the project from the Project (optional) list (1.5.0). The list only has projects that you can see and that are not archived; the default is Not linked to a project. Below it, "Once approved, it is deducted from the project budget." shows: when the expense becomes Ready for payment, it is added to the actual amount on the project's budget card; while it waits for approval, it is added to the pending amount. The list shows only if the Projects and tasks module is on in your company and there is a project that you can see.
5. From the How should the reimbursement be paid? list, select a method that your company offers (e.g. Bank transfer, Via payroll). If you have an open business advance, the Offset against an advance? question comes first (see Offsetting expenses against an advance). If a company card is assigned to you, the Who paid? question also shows before these questions (1.6.0; see Expense paid with a company card).
6. In the Items section, tap Take receipt photo and take a photo of the receipt. If the photo is on your computer or you have a PDF invoice, use Choose file (photo / PDF).
   • If the receipt has an e-Archive / e-Invoice QR code (Turkish electronic invoice systems), the details (vendor, tax number, date, document number, amount, VAT) fill in automatically and the item is marked "verified by QR code". A receipt with a QR code is read on your device; it is not sent out. If you change the amount manually, the label becomes "does not match the QR code (QR code: …)" (1.1.7).
   • If there is no QR code and your company turned it on, the receipt is read with AI; always check the fields.
   • If a receipt has more than one VAT rate, each rate becomes a separate item.
7. On each item, check the Date, Category, Amount (incl. VAT), VAT rate and, if necessary, the Vendor, Document no., Vendor tax ID and Item description (optional) fields. For an item in a foreign currency, enter the exchange rate on the document date in the Exchange rate (on document date) field; when a foreign currency is selected, the VAT becomes 0%.
8. When you select a category, the rule of that category shows below it (1.3.2): e.g. "Receipt required: items without a receipt above 500,00 TL are submitted with a warning. No transaction limit." While you type the amount, if the item does not follow the rule, "This item has no receipt: a warning will be shown on submission." or "This item exceeds the limit." is added in red.
9. For other receipts, do step 6 again. An expense can have more than one item and receipt.
10. If you are not finished, tap Save draft; if it is ready, tap Send (see Submitting an expense).

Tip: The photo is made smaller on the phone (a maximum of 2000 pixels); make sure that the full receipt and its text are readable, and put the receipt on a flat surface.

Important:

• If you enter the same receipt twice, the system warns you or blocks the submission (according to the company rule). Since 1.3.2, the same receipt file (the same photo or PDF) is also recognized when you upload it; if the company rule blocks it, the file is not added and the message "… Company policy does not allow the same document to be entered twice." appears.
• On a document in Turkish lira, the tax number (VKN) must have 10 digits and the national ID number (TCKN) 11 digits ("Tax no.: 10 digits; national ID: 11 digits."). There is a separate field for the tax number of a foreign vendor.
• You can change the project while the expense is a draft, or remove it by selecting Not linked to a project (1.5.0). A business advance is not linked to a project. You cannot link a new expense to an archived project ("New expenses or requests cannot be linked to an archived project."); you cannot select a project that you cannot see ("Project not found, or you cannot see this project."). A project that has linked expenses cannot be deleted, only archived; your expense stays intact.

FAQ:

• How long is my draft kept? A draft that has never been submitted is deleted, together with its receipts, if it is not changed for 180 days. Empty drafts with no items and no receipts are deleted the next day (1.1.7).
• Who sees the receipt? You, the people in the approval chain, accounting and the module admin.

Expense paid with a company card

Who: Employee with a company card · Where: My expenses → Add expense → Who paid?

What it does: If you paid with the company's credit card, you still enter the expense with its receipt, but you are not reimbursed: the expense goes through the same approval order and closes when accounting approves it.

Before you start: The Who paid? question shows only if your company turned on company card payment and at least one active card is assigned to you. If you do not see it, enter the expense as usual.

1. Tap Add expense; fill in the Title and the Why was it spent? (reason) field.
2. From the Who paid? list, select your card: Company card · … (with the card name and its last 4 digits, e.g. "Company card · Örnek Banka şirket kartı — Satış ••••4821"). If you paid yourself, keep I paid (reimburse me) selected.
3. When you select a card, the How should the reimbursement be paid? and Offset against an advance? questions disappear. Add per diem becomes faded and cannot be used; below it, "A company-card expense cannot include a per diem." shows. Below that, "An expense paid with a company card is closed once approved; you are not reimbursed. Advance offsetting and per diem cannot be used with a company card." shows.
4. Add the receipt and the items as usual (see Adding an expense (with a receipt)) and tap Send. The expense goes to your manager, to additional approvers if necessary, and to accounting.
5. When accounting approves it, the expense becomes Closed (company card) and you get the "Your expense has been approved" notification; the notification shows the title and the amount of the expense and "paid with a company card, so there is no reimbursement." The details of the expense have a line such as "Paid with company card · Örnek Banka şirket kartı — Satış ••••4821 · not reimbursed", and the name of the last step is No reimbursement (company card). In the My expenses list, the row of the expense shows "· company card".

Important:

• Per diem (daily allowance) and offsetting against an advance cannot be selected with a company card: "Per diem (daily allowance) is not paid with a company card; enter it as a separate expense with "I paid"." A business advance is not requested with a company card either.
• The list has only the active cards assigned to you. If the card in your draft is deactivated before you submit it, the warning "The selected company card has been deactivated; choose another card or "I paid"." shows at submission; in the draft, the card shows "(no longer selectable)".
• A company card expense is not marked as Paid and cannot be cancelled after approval. If the payer is wrong, accounting corrects it with a reason; you get a notification.

Receipt date, year warning and prior-period expense

Who: Employee · Where: Expense window → item → Date

What it does: If the date of the receipt is in the wrong year, you notice it immediately. If the company rule allows it, you can send a receipt from the previous fiscal period (e.g. left over from December of last year) as a "prior-period expense".

1. On the item, check the Date field. Below the field, the date shows with its year (e.g. "30.12.2025").
2. If the date is not from this year, the orange warning "· year 2025, is that right?" shows below it. In the date picker on the phone, while you change the day and the month, the old year read from the receipt can stay; check the year.
3. If you select a future date, it shows "· cannot be in the future"; an item with a future date cannot be submitted.
4. If there are several items from the same receipt, when you change the date of one, the others also change and the message "Also applied to the other 1 line of the same receipt." appears.
5. When you submit the expense, for an item from the previous period, this warning shows in the "Before submitting" window: "Item 2 (30.12.2025): belongs to a prior fiscal period (period start 01.01.2026). It is recorded as a "prior-period expense": the expense is non-deductible, the VAT is deductible. If the date was misread, check the year too."
6. If the date is correct, write a short explanation and tap Submit anyway. In the details of the expense, the Prior-period expense label shows below the date of the item.

Important: Which receipt is accepted is a company rule (see 18. Expense management and accounting):

• If the rule is "the last specific number of days", an older receipt cannot be submitted: "Item 1 (01.09.2026): company rule allows expenses at most 30 days back (16.09.2026 or later). If the date was misread, check the year too."
• If your company does not accept a receipt from the previous period, the submission is blocked with the message "… company rule does not accept prior-period expenses. …".

Adding an item without a receipt

Who: Employee · Where: Add expense → Add item without receipt

What it does: Enters small expenses that have no receipt (e.g. parking, bridge toll).

1. In the expense window, tap Add item without receipt.
2. Write the date, category, amount and description. The hint below the category tells whether an item without a receipt is accepted (e.g. "No receipt required in this category.").
3. Save or submit the expense.

Important: In receipt-required categories, an item without a receipt is accepted without a warning up to the amount that the company sets. Above this amount, an item without a receipt is submitted with a warning or cannot be submitted at all, according to the company rule. In a category where a receipt is not required (e.g. parking), an item without a receipt is accepted at any amount.

No VAT and non-deductible on an item without a receipt (1.8.11): If your company has turned on the Item without receipt: no VAT, recorded as non-deductible expense rule (on by default in installations in Türkiye), no VAT rate is asked for an item without a receipt; below the item it says "No receipt: VAT is not deductible; the item is recorded as a non-deductible expense." The item is saved without VAT and accounting records the full amount as a non-deductible expense (KKEG): VAT on an expense without a document cannot be deducted, and the expense cannot be deducted from the tax base either. Per diem is outside this rule.

If you find the receipt later: in a draft expense or one returned for correction, tap Add a receipt to this item on the item and choose a photo or PDF of the receipt. It says "Receipt added to the item; check the VAT rate and the amount against the receipt." and the VAT field appears again with the category's rate. You cannot add a receipt to a submitted expense; ask the approver to request a correction.

Adding per diem (daily travel allowance)

Who: Employee · Where: Add expense → Add per diem

What it does: Calculates the daily allowance for your out-of-town or international business trip according to company policy. You do not write the amount; the system calculates it.

Before you start: Per diem is entered after the trip; the return date cannot be after today. If you need money before the trip, request a business advance.

1. In the expense window, tap Add per diem.
2. Select the Region: Domestic (out of town) or Abroad.
3. For a domestic trip, enter the Destination city; for a trip abroad, select the Country.
4. Select the Departure date and Return date.
5. In the Covered by the company section, write the number of nights and meals that the company paid for: Accommodation (nights), Breakfast, Lunch, Dinner. These are deducted from the daily allowance.
6. Tap Calculate. The calculation row shows the number of days, the daily amount and the deduction (e.g. "1 day × 1.200,00 TL − deduction 360,00 TL").
7. If it is correct, tap Add as item. For per diem abroad, you must enter the exchange rate on the return date.

How is it calculated?

• On multi-day trips, the departure and return days count as half days (company setting).
• For a same-day return, a percentage of the daily allowance is paid (default 50%).
• Abroad, the amount and currency depend on the country's group (A / B / C).
• A multiplier can apply according to your job title (e.g. 1,5 for managers).
• For domestic trips, the part above the tax exemption limit set by the company shows as "taxable" in payroll.

Important: If you enter a second per diem for the same dates, the system warns you or blocks the submission. An expense can have a maximum of 10 per diem items.

Submitting an expense and warnings

Who: Employee · Where: Expense window → Send

What it does: Sends the expense for approval. If something does not follow the company rules, it warns you first.

1. In the expense window, tap Send.
2. If a rule warning shows, the Before submitting window opens. At this point the expense has been saved as a draft; if you close the window, it stays as a draft in My expenses. Read the warnings. The most common ones:
   • item without a receipt, category limit, item with a weekend date;
   • an old date or a date from the previous period (see Receipt date, year warning and prior-period expense);
   • the same document or the same receipt file is in another expense (duplicate);
   • "a similar item with the same date and amount is in another expense (MS-…). If it is the same receipt, remove the item." (1.3.2; it is only a warning);
   • "this document was rejected before (expense no. …, reason: …)." (1.1.7);
   • "VAT amount (…) doesn't match the 20% rate (expected …). Accounting cannot approve it without a correction." (1.1.7);
   • the vendor or the document number is empty.
3. Make a decision:
   • If it is a warning, you can write a short explanation in the Note (approvers will see it) box and tap Submit anyway; the approvers see your explanation and the warnings under the Warnings at submission heading in the expense details.
   • If you want to correct it, tap Go back and fix.
   • If it is a block, you must correct it first; the rows that are blocks are red.
4. When you submit, the expense becomes Awaiting manager. The approval order shows at the bottom of the window (e.g. "Approval order: your manager (Murat Çelik), additional approvers if needed, then accounting.").

Important: After you submit an expense, you cannot change it. If an approver requests a correction, the expense goes back to draft. If you tap Submit anyway without an explanation, the warning "Write a short note." appears.

Following the status of an expense

Who: Employee · Where: My expenses → tap the expense

1. In the My expenses box, tap the expense.
2. At the top, your name, the status and the expense number (e.g. MS-2026-0380) show.
3. Below come the total, the payment method and the Reason for the expense; then the approval steps show as boxes: Manager (with the name), additional approvers, Accounting, Payment. A completed step shows ✓; a waiting step shows "pending".
4. If the expense is linked to a project, the "Project: …" line shows in the details (1.5.0). If you can see the project, its name is a link; if the project is archived, "(archived)" shows next to the name; if it is deleted, "(deleted)" shows.
5. Below are the items (date, category, vendor / document, VAT, amount) and the receipt image with View; the History is at the bottom.

Statuses: Draft · Awaiting manager · Awaiting additional approval · With accounting · Ready for payment · Paid · Rejected · Cancelled. Business advances also have Paid out (open) and Closed. An expense paid with a company card becomes Closed (company card) after the accounting approval: accounting approved it, and there is no reimbursement because it was paid with a company card (1.6.0; see Expense paid with a company card). Accounting approval, payment, rejection (with the reason), a correction request and a cancellation made by someone else reach you as a phone notification. If the phone notification does not reach you, these work notifications come by email (1.1.7; see 09. Notifications). There is no notification for manager and additional approvals; follow the steps in the expense details.

Seeing the estimated payment date

Who: Employee · Where: My expenses → expense ready for payment; My requests

What it does: Shows approximately when your expense will be paid after the accounting approval. The date is calculated according to the company's payment day setting.

Before you start: The estimated payment date is a company setting and is off by default (see 18. Expense management and accounting). It shows only on an expense that is Ready for payment; it is not shown for expenses paid via payroll, expenses offset against an advance, or business advances.

1. In the My expenses box or in the My expenses list, the row of the expense that is Ready for payment shows "Estimated payment: 16 November 2026". If the estimated day has passed, the row shows "Estimated payment day has passed (15 October 2026)" (1.4.2).
2. Tap the expense. At the top of the details, a green box shows Estimated payment: 16 November 2026 and below it "Estimated from the company's payment day setting; it becomes "Paid" once payment is made."
3. In My requests too, the row of the expense shows "Now: with accounting · payment expected" and below it "Estimated payment: 16 November 2026".

Tip: If the estimated day falls on a weekend or a public holiday, the next working day is shown.

Important: If the estimated day has passed but accounting has not marked the payment, the list shows "Estimated payment day has passed (15 October 2026)" and the details show "The estimated payment day has passed (15 October 2026); you can ask accounting." This is a reminder; the payment is final when accounting marks it as Paid.

Reading the reason for a rejected expense

Who: Employee · Where: The "Your expense was rejected" notification, or My expenses → an expense in Rejected status

What it does: You see why the approver rejected the expense at the very top of the expense.

1. Tap the "Your expense was rejected" notification or open the expense in Rejected status in My expenses. The notification shows the title of the expense, the person who rejected it and the reason.
2. The red band at the very top of the details shows Rejected, the person who rejected it, the date and "Reason: …".
3. According to the reason, send the expense in another way (e.g. with a purchase request), or correct it and open a new expense.

Important: If you send a rejected receipt again in a new expense, the warning "this document was rejected before (… reason: …)" shows in the Before submitting window; the approvers see it too. When a correction is requested or the expense is cancelled, the same band shows Correction requested or Cancelled and the reason.

Correcting an expense returned for correction

Who: Employee

1. Tap the "A correction was requested on your expense" notification or open the expense in My expenses. The approver's note shows in the Correction requested band at the top of the details.
2. The expense is in Draft status; tap Edit and make the requested correction. If the approver asked for the receipt, tap Add a receipt to this item on the item without a receipt and add it; the item returns to the normal rule with VAT (1.8.11).
3. Tap Send. The approval order starts again from the beginning.

Requesting an advance (business advance)

Who: Employee · Where: My expenses → Request advance

What it does: You get money from the company before a trip or a job; later you deduct your expenses from this advance.

1. Tap Request advance.
2. Fill in the Title, Why is the advance needed? (reason), Amount and Currency fields. For a currency other than TL, also enter today's exchange rate.
3. Select the When is it needed? date and How should it be paid? (e.g. Bank transfer).
4. Tap Send. The advance goes through the same approval order as an expense: your manager, additional approvers if necessary, then accounting.
5. When accounting pays the advance, you get a "Your advance has been paid" notification; the advance becomes Paid out (open).

Important:

• Your company can set an upper limit for one advance and the number of open advances per person (usually 1). When the limit is exceeded, depending on the company rule, either you cannot submit, or you request an exception with a reason (see Requesting an exception with a reason when an advance exceeds the limit).
• If an advance is still not closed a specific time after it is paid out (default 30 days), you get a reminder once a week.

Requesting an exception with a reason when an advance exceeds the limit

Who: Employee · Where: Request advance → Send → Limit exceeded: request an exception

What it does: If your advance exceeds the company's upper limit for one advance, or if you need a new one while you have an advance that is not closed, you send the request with a reason. In addition to the usual approvals, the request goes through the "exception approval" of a senior approver.

Before you start: This path is open only if your company selected Request an exception with a reason for "Sınır aşımında" ("when the limit is exceeded") in the advance settings (see 18. Expense management and accounting). The default is Engelle ("block"): an advance that exceeds the limit cannot be submitted.

1. Fill in the advance as usual and tap Send.
2. The Limit exceeded: request an exception window opens. At the top it shows "This request exceeds the company's advance limit. To send it, write a reason and request an exception; the request also goes to a senior approver." and the rule that was exceeded (e.g. "Advance limit is 50.000,00 TL; this request is 58.000,00 TL."). Your request is already saved as a draft: "The advance request was saved as a draft and has not been submitted yet. If you close, it stays as a draft in "My expenses"." Below it, the note "In addition to the normal approval order, the request goes to a senior approver (your manager's manager; otherwise the expense module admin, or failing that an Admin) for "exception approval"." shows (updated in 1.4.3).
3. In the Reason for the exception (required; the senior approver sees it) box, write why you need an advance above the limit (at least 10 characters).
4. Tap Request an exception with a reason. To cancel, tap Go back and fix and lower the amount.

Result: The request first goes to your manager. When your manager approves, it moves to the Exception approval step. In the details of the request, Exception approval (with the approver's name) shows among the approval steps, together with the Awaiting exception approval box; the box shows the exceeded limit and your reason. When the exception is approved, the request moves to the next approval step: to the additional approver if one is defined in your company, otherwise to accounting.

Who gives the exception approval? Your manager's manager. If your manager has no manager, the expense module admin; if there is none, the app's Admins.

Important:

• If the reason is shorter than 10 characters, the warning "Write the reason for the exception (at least 10 characters)." appears.
• If the exception is rejected, the request is rejected; if a correction is requested, it goes back to draft. The box in the details becomes Exception rejected or Correction requested for the exception.
• In the lists, the status of a request in the exception step shows as Awaiting additional approval; My requests shows "Awaiting exception approval (limit exceeded): …".

Offsetting expenses against an advance

Who: Employee · Where: Add expense → Offset against an advance?

What it does: Links the expenses you paid with the advance to the advance. These expenses are not paid to you separately; they are deducted from the advance.

1. While your advance is in Paid out (open) status, tap Add expense.
2. Look at the Offset against an advance? question:
   • If you have only one open advance, that advance comes preselected (e.g. "Frankfurt fair · 20.000,00 TL left"). If you do not want the expense to be deducted from the advance, select No, reimburse me.
   • If you have more than one open advance, the selection comes empty; you must select which one to deduct from, or No, reimburse me.
   • When you select an advance, the payment method is not asked.
3. Add the items (receipts, per diem) as usual and tap Send.
4. After your expenses are approved, accounting closes the advance:
   • If your expenses are less than the advance, you pay the remaining amount back to the company (bank transfer, cash desk or payroll deduction).
   • If your expenses are more than the advance, the difference is paid to you.

Tip: The remaining amount of the advance shows as "Open advance (left)" in the My expenses box.

Important: If you have more than one open advance and tap Send without making a selection, the warning "Answer the question "Deduct from an advance?"." appears.

Approving expenses as an approver

Who: Manager, additional approver · Where: My expenses → Awaiting approval (N)

What it does: You approve or reject the expense and advance requests of your team, or request a correction.

1. Tap the "Expense awaiting your approval" notification (or email), or tap Awaiting approval (N) in the My expenses box.
2. The list shows the person, title and amount. You can tick more than one expense and approve them together with Approve selected. Expenses at the accounting stage and advances waiting for exception approval are not approved in bulk; they are opened one by one.
3. Tap an expense: examine the items, receipts (View), the Warnings at submission and the employee's explanation. If the expense is linked to a project, you see the project name in the "Project: …" line (1.5.0); if you cannot see the project, the name is not a link and you cannot see the project budget.
4. Make a decision. For each decision, a short summary window opens:
   • Approve: write an optional note and approve; the expense goes to the next approver or to accounting. "✓ Approved" shows on the screen for a short time.
   • Request correction: you must write a note; the expense goes back to the employee as a draft.
   • Reject: you must write a reason; the expense is rejected, the reason is reported to the employee and shows at the top of the expense.

Important:

• You cannot approve your own expense.
• If you are on leave, the person covering for you can also approve.
• Tapping twice at one stage does not give two approvals. If someone else made a decision at the same stage while you were deciding, the message "A decision was just made at this stage (status: …). Refresh the screen and evaluate the next stage separately." appears.
• If you are also the approver of the next stage (e.g. both manager and accounting), the second approval is asked as a separate decision.
• If the expense changed after it was submitted, the approval stops; request a correction or reject it.
• If the advance of an expense linked to an advance was closed in the meantime, the expense cannot be approved; request a correction, and the employee removes the advance selection and submits again.
• When the company rule is on, the VAT column of an item without a receipt says No receipt · Non-deductible: the item has no VAT and is recorded as non-deductible (1.8.11). If there is a receipt, use Request correction to ask the employee to add it to the item.

Giving exception approval as an approver

Who: Senior approver (the manager of the employee's manager; if there is none, the expense module admin or the Admin) · Where: My expenses → Awaiting approval (N) → request

What it does: You read the reason for a request that exceeds the advance limit, and you accept or reject the limit breach.

1. The "An advance request is awaiting your exception approval" notification comes. In the My expenses box, tap Awaiting approval (N) and open the request.
2. In the approval steps, Manager ✓ and Exception approval (with your name) "pending" show.
3. In the Awaiting exception approval box, read the exceeded limit (e.g. "Advance limit is 50.000,00 TL; this request is 65.000,00 TL.") and the İstisna gerekçesi ("exception reason").
4. Make a decision:
   • Approve exception: the limit breach is accepted; the request moves to the next approval step (to accounting if there is no additional approver).
   • Request correction: write a note; the request goes back to the employee as a draft.
   • Reject: write a reason; the request is rejected and the reason goes to the employee.

Important:

• Exception approval is not given from the notification: "Exception approval can't be given from a notification: open the request and approve after reading the limit breach and the justification."
• If you also approved the previous stage (e.g. if you are both the manager and the senior approver), the You are also giving the exception approval window opens; if you checked the limit breach, tap Yes, I also approve the exception.
• After you make the decision, you cannot decide a second time: "You have already decided on the exception (approved). The request is now: …."
• If you are not the approver: "Only the senior approver (the manager's manager; otherwise the expense module admin, or failing that an Admin) gives exception approval." (updated in 1.4.3)